Step-by-step (with screenshots): How to restrict access to a specific folder in SharePoint We’ve also created a video that walks you through all the steps given above. You must be either a global admin or SharePoint admin. Please note that your Microsoft 365 user must have the appropriate roles assigned to follow this process. In this blog post, I’m going to demonstrate the entire process given above so you can easily follow along. OPTIONAL: Grant permissions to extra users by clicking Grant Permissions, invite people by entering names/email addresses, select/deselect Share everything in…, select a permission level, then click Share.Select the groups that you want to revoke access from and click Remove User Permissions.Hover over the folder you want to restrict access to and click the 3 vertical dots (⋮).Open the SharePoint team site you’re wanting to edit permissions for.Open the app launcher and click SharePoint.Navigate to and sign in using your Microsoft 365 credentials.The steps below walk you through the process: It is possible to break permission inheritance on a folder in SharePoint and set unique permissions, letting you prevent users from accessing a specific folder in SharePoint. However, it’s potentially risky having all your site members able to access everything within a site in any scenario, which is why we see a lot of organizations asking if they can restrict access to specific folders in SharePoint. To unlock a specific team member's file, follow the instructions above.Some organizations - smaller ones in particular - will have one SharePoint team site where everything (i.e., important and confidential company documents) is stored.
Note: Files that were locked before the file locking feature is disabled will remain locked. If you don’t want to notify the original user who locked the file, uncheck the checkbox next to Notify user that file has been unlocked or Notify locker(s)Ĭertain types of admins can turn off file locking for their team by default.By default, the user who originally locked the file will receive an email notification that their file has been unlocked.Select whether you’d like to notify the user who originally locked the file.To unlock multiple files at once, click the checkbox next to each file you’d like to unlock.Hover over a file and click “ …” (ellipsis).Sign in to with your admin credentials.Hover over the name of the file and click " …" (ellipsis) on the right.Ĭertain types of admins for business teams can unlock a team member's file.Right-click the file you’d like to lock or unlock.Open the Dropbox folder on your computer.To lock or unlock a file using the Dropbox desktop app: Note: Only files in shared folders can be locked. Or, you can make a copy of the locked file-however, any changes made to the copy will not be reflected in the original file once it’s unlocked. If you need to edit a locked file, you can request that the file be unlocked by clicking Ask to Unlock in the window that appears when you attempt to open the file. However, only the person who has locked the file or certain types of admins for business teams will be able to unlock it. If a file is locked, those who have access to the file will still be able to view, comment on, and share a link to the file. This allows teams and collaborators to coordinate who is editing a file and avoid conflicted copies.
File locking is a feature that prevents a file from being edited.
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